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Privacy Policy

At Eagles Nest Golf Club we stress the importance of privacy and are committed to earning the trust of our guests by adopting high standards for the protection of personal information.

Our policy outlines the type of personal information we collect and receive, as well as the circumstances in which we collect or receive personal information. 

In this policy "Eagles Nest Golf Club" means Eagles Nest Golf Club Inc. and its affiliated companies, as they may exist from time to time.

In this policy, personal information means information about you that is personally identifiable like your name, e-mail address or phone number, and that is not otherwise publicly available and is not part of your work identification.

It also includes information on guest preference and usage, when such information is supplied to, or recorded by Eagles Nest Golf Club in the course of transacting business with an individual.

HOW YOU MAY PROVIDE US WITH YOUR PERSONAL INFORMATION

  • By making a reservation or by using Eagles Nest Golf Club services.
  • By registering with Eagles Nest's Club program and Membership
  • By providing it to us in communications regarding service delivery such as comment cards.
  • By providing the information to us by participating in a marketing initiative.
  • By visiting our website.

Below we will outline the type of information normally collected in each of these circumstances, the reasons for doing so, how we will use it and store it.

MAKING A RESERVATION

When making a reservation or using Eagles Nest Golf Club services, it is necessary to have information in order to identify you, contact you and to process your purchase and requests. This information usually includes your name, address, phone number, e-mail address, credit card number and expiration date. Occasionally, we offer promotional rates. To assess your eligibility and process your reservation correctly, we need to record your date of birth at the time of booking. You may be required to provide personal identification to verify this upon check-in.

From time to time, we offer packages or other services that involve third parties. If you are partaking of such a package or service your personal information will be shared with that third party to the extent necessary to provide that service and process the purchase or request.

Eagles Nest Golf Club may use the information you provide to send you offers and information about Eagles Nest Golf Club services and those of select third parties. Your information will not be given to these third parties but rather the offer of the third party will be provided to Eagles Nest Golf Club which will manage the distribution.

If you do not wish to receive such offers and information, you may unsubscribe or opt-out by sending an email to general@eaglesnestgolf.com using the subject line "Unsubscribe", so indicating your request with sufficient personal identifiers so we can appropriately act on your request. All our marketing communication of this type will also contain instructions for unsubscribing.

REGISTERING WITH EAGLES NEST GOLF CLUB'S WEB CLUB PROGRAM, CORPORATE PACKAGE MEMBERSHIP

As a friend of Eagles Nest you have the opportunity to belong to its Web Club and Corporate Package Membership. Because the programs are designed to deliver a higher degree of personalization of service, additional personal information will be required. Membership is voluntary. By choosing to join you have consented to the supply of and use of the personal information.

INFORMATION PROVIDED TO US IN COMMUNICATIONS REGARDING SERVICE DELIVERY SUCH AS COMMENT CARDS

Information provided to us in such a fashion will be used solely for the purpose of recording your comments, communicating with you in respect of them, reviewing them with the subject Operations and operations personnel, for the purposes of recognizing employees for excellence of service delivery and for developing improvements in service delivery.

EAGLES NEST GOLF CLUB OFFERS YOU THE ABILITY TO RECEIVE TARGETED, TIMELY NOTIFICATION OF TIME SENSITIVE OFFERS

To sign up for this service we require you to provide us with your e-mail address, first name and last name. You may unsubscribe at any time using the link provided on every e-mail message and you will no longer receive e-mail offers and promotions for the specified subscription or website, as the case may be. You may at any time in the future opt-in to receive e-mail offers.

BY VISITING OUR WEBSITE

Our website does not collect personally identifiable information from your computer when you browse it and pages from our servers. This means that, unless you voluntarily and knowingly provide us with personally identifiable information, we will not know your name, your e-mail address or any other personally identifiable information. When you a request a page from our site, our servers log the information provided in the HTTP request hitter including the IP number, time of the request, the URL of your request and other information that is provided in the HTTP header. We collect the request header information in order to make our website function correctly and provide you the functionality that you see on our website. We also use this information to better understand how visitors use our website and how we can better tailor our website, its contents and functionality to meet your needs.

WHY WE COLLECT PERSONAL INFORMATION

To establish and maintain a responsible commercial relationship with you and to provide ongoing service.

To understand your needs and preferences. We maintain a record of the products and services you receive from us and we may ask for additional information so that we can serve you better. For example, we may record your preference for type of room.

To develop, enhance, market or provide products and services. For example, we look at our guests' use of our services so that we can better understand how to improve our services.

To manage and develop our business and operations. For example, we analyze guest patterns of usage of our hotels and services to help us manage them efficiently and plan for future growth.

To meet legal and regulatory requirements.

WHEN DO WE DISCLOSE PERSONAL INFORMATION

We disclose personal information only in these limited circumstances:

Personal information will be shared with a third party involved in supplying the guest with the services they have purchased to the extent necessary to effect the supply and the processing of the transaction.

Personal information may be shared with a public authority or an agent of public authority if in the reasonable judgment of Eagles Nest Golf Club it appears that there is an imminent danger to life or property which could be avoided or minimized by disclosure of the information, or which disclosure is compelled by legal authority.

Any such disclosure of a guests personal information by Eagles Nest Golf Club to a third party will be made only on a confidential basis conditioned upon the information being used only for the purpose for which it has been disclosed.

PRINCIPLES

  • Eagles Nest Golf Club will not collect, use or disclose your personal information for any other purpose than those identified above, except with your consent.
  • Eagles Nest Golf Club will protect your personal information with appropriate security safeguards.
  • Eagles Nest Golf Club will take appropriate steps to protect the confidentiality of your personal information when dealing with third parties.
  • Eagles Nest Golf Club will strive to keep your personal information as accurate and up to date as is necessary for the purposes identified above.
  • Eagles Nest Golf Club will honour your request to access your personal information in as timely fashion as is reasonably possible.

You are always free to refuse to provide personal information to us.

You may also withdraw your consent with respect to the use of your personal information for marketing purposes at any time, subject to legal or contractual restrictions and reasonable notice, by e-mailing us at general@eaglesnestgolf.com or if you prefer, by writing us at:
10,000 Dufferin Street, P.O. Box 403, Maple, Ontario, L6A 1S3

 

Integrated Accessibility Standards Policy

The following policy has been established by Eagles Nest Golf Club Inc. to govern the provision of services with Regulation 191/11, “Integrated Accessibility Standards” (“Regulation”) under the Accessibility for Ontarians with Disabilities Act, 2005.

These standards are developed to break down barriers and increase accessibility for persons with disabilities in the areas of information and communications and employment.

Eagles Nest Golf Club Inc. is governed by this policy as well as the Accessibility Standards for Customer Service Policy and the Accessibility for Ontarians with Disabilities Act, 2005 in meeting the accessibility needs of persons with disabilities.

The Core values of Eagles Nest Golf Club are:

  • We do what we say we will do.
  • We will be innovative, indeed visionary, in developing solutions for our customer’s benefit regardless of the technology.
  • We are committed to customer service and quality.
  • We conduct our business ethically and legally.
  • We are a people-oriented company committed to employment equity, safety and the environment.
  • We strive for market leadership and take pride in our products and services.
  • We encourage decision-making and initiative at all levels of our company.

COMMITMENT

Eagles Nest Golf Club is committed to treating all people in a way that allows them to maintain their dignity and independence. We believe in integration and equal opportunity. We are committed to meeting the needs of persons with disabilities in a timely manner, and will do so by preventing and removing barriers to accessibility and meeting accessibility requirements under the Accessibility for Ontarians with Disabilities Act.

This policy will be implemented in accordance with the time frames established by the Regulation.

ACCESSIBILITY PLAN

Eagles Nest Golf Club maintains an Accessibility Plan outlining the company’s strategy to prevent and remove barriers from its workplace and to improve opportunities for persons with disabilities.

The Accessibility Plan is reviewed and updated at least once every five years, and is posted on the company’s website. Upon request, Eagles Nest Golf Club will provide a copy of the Accessibility Plan in an accessible format.

SELF-SERVICE KIOSKS

Eagles Nest Golf Club provides Concierge service to better serve persons with disabilities.

TRAINING EMPLOYEES AND VOLUNTEERS

Eagles Nest Golf Club will ensure that training is provided on the requirements of the accessibility standards referred to in the Regulation and continue to provide training on the Human Rights Code as it pertains to persons with disabilities, to:

  • all its employees and volunteers;
  • all persons who participate in developing Eagles Nest Golf Club, policies; and,
  • all other persons who provide goods, services or facilities on behalf of the company

The training will be appropriate to the duties of the employees, volunteers and other persons.

Employees will be trained when changes are made to the accessibility policy. New employees will be trained within 30 days of commencing their duties.

Eagles Nest Golf Club will keep a record of the training it provides.

INFORMATION AND COMMUNICATIONS STANDARDS

FEEDBACK

Eagles Nest Golf Club will continue to ensure that its process for receiving and responding to feedback is accessible to persons with disabilities by providing, or arranging for the provision of, accessible formats and communications supports, upon request.

ACCESSIBLE FORMATS AND COMMUNICATION SUPPORTS

Upon request, Eagles Nest Golf Club will provide, or will arrange for the provision of accessible formats and communication supports for persons with disabilities in a timely manner that takes into account the person’s accessibility needs due to disability.

Eagles Nest Golf Club will consult with the person making the request in determining the suitability of an accessible format or communication support.

Eagles Nest Golf Club will also notify the public about the availability of accessible formats and communication supports.

ACCESSIBLE WEBSITES AND WEB CONTENT

Eagles Nest Golf Club will ensure that our Internet websites, including web content, conform to the World Wide Web Consortium Web Content Accessibility Guidelines (WCAG) 2.0, at Level AA except where this is impracticable.

EMPLOYMENT STANDARDS

RECRUITMENT

Eagles Nest Golf Club will notify its employees and the public about the availability of accommodation for applicants with disabilities in its recruitment process.

RECRUITMENT ASSESSMENT OR SELECTION PROCESS

Eagles Nest Golf Club will notify job applicants, when they are individually selected to participate further in an assessment or selection process that accommodations are available upon request in relation to the materials or processes to be used.

If a selected applicant requests an accommodation, Eagles Nest Golf Club will consult with the applicant and provide, or arrange for the provision of, a suitable accommodation in a manner that takes into account the applicant’s accessibility needs due to disability.

NOTICE TO SUCCESSFUL APPLICANTS

When making offers of employment, Eagles Nest Golf Club will notify the successful applicant of its policies for accommodating employees with disabilities.

INFORMING EMPLOYEES OF SUPPORTS

Eagles Nest Golf Club will continue to inform its employees of its policies (and any updates to those policies) used to support employees with disabilities, including policies on the provision of job accommodations that take into account an employee’s accessibility needs due to disability. This information will be provided to new employees as soon as practical after commencing employment.

ACCESSIBLE FORMATS AND COMMUNICATION SUPPORTS FOR EMPLOYEES

Upon the request of an employee with a disability, Eagles Nest Golf Club will consult with the employee to provide, or arrange for the provision of, accessible formats and communication supports for information that is needed to perform his/her job, and information that is generally available to other employees.

In determining the suitability of an accessible format or communication support, Eagles Nest Golf Club will consult with the employee making the request.

WORKPLACE EMERGENCY RESPONSE INFORMATION

Eagles Nest Golf Club will provide individualized workplace emergency response information to employees who have a disability, if the disability is such that the individualized information is necessary, and if Eagles Nest Golf Club is aware of the need for accommodation due to the employee’s disability. Eagles Nest Golf Club will provide this information as soon as practicable after becoming aware of the need for accommodation.

Where the employee requires assistance, Eagles Nest Golf Club will, with the consent of the employee, provide the workplace emergency response information to the person designated by Eagles Nest Golf Club to provide assistance to the employee.

Eagles Nest Golf Club will review the individualized workplace emergency response information when the employee moves to a different location in the organization, when the employee’s overall accommodations needs or plans are reviewed.

DOCUMENTED INDIVIDUAL ACCOMMODATION PLANS

Eagles Nest Golf Club will maintain a written process for the development of documented individual accommodation plans for employees with disabilities.

If requested, information regarding accessible formats and communications supports provided will also be included in individual accommodation plans.

In addition, the plans will include individualized workplace emergency response information (where required), and will identify any other accommodation that is to be provided.

RETURN TO WORK PROCESS

Eagles Nest Golf Club maintains a documented return to work process for its employees who have been absent from work due to a disability and who require disability-related accommodations in order to return to work.

The return to work process outlines the steps Eagles Nest Golf Club will take to facilitate the return to work and will include documented individual accommodation plans as part of the process.

This return to work process will not replace or override any other return to work process created by or under any other statute (i.e., the Workplace Safety Insurance Act, 1997).

PERFORMANCE MANAGEMENT, CAREER DEVELOPMENT AND ADVANCEMENT & REDEPLOYMENT

Eagles Nest Golf Club will take into account the accessibility needs of employees with disabilities, as well as individual accommodation plans, when conducting performance management, providing career development and advancement to employees, or when redeploying employees.

QUESTIONS ABOUT THIS POLICY

This policy has been developed to break down barriers and increase accessibility for persons with disabilities in the areas of information and communications and employment. If anyone has a question about the policy, or if the purpose of a policy is not understood, an explanation will be provided by Human Resources at Eagles Nest Golf Club.

Legal Disclaimer

All material found in the pages of this Website is protected under the copyright laws of Canada, the United States and of other countries. Certain names, words, titles, phrases, logos, icons, graphics or designs in the pages of this Website may constitute trade-names, trademarks or service marks of Eagles Nest Golf Club Inc. ("Eagles Nest"). The display of trademarks, trade names or service marks on pages at this Website does not imply that a license of any kind has been granted to anyone else.

You are free to download the material posted on this Website for noncommercial purposes, to store it temporarily on a single computer, and to print it solely for your own personal purposes. You agree that you do not acquire any ownership rights in any downloaded content. You may not distribute copies of the material for any purpose or "frame" it in any site you create or operate. You agree to abide by all copyright notices, information and restrictions contained in any content on this Website.

Any unauthorized downloading, transmission, republication or other copying or modification of material posted on this Website, including trademarks, trade names and service marks, may violate federal, common or civil law trademark law and copyright law, and may result in legal action.

Eagles Nest Reserves the right to take legal action against any unauthorized use of the trade-names, trademarks and images of Eagles Nest and its affiliates found on this website.

DISCLAIMER OF WARRANTIES

Eagles Nest has compiled the information on this Website for the use of guests, prospective guests and travel professionals. The information, material and software algorithms contained in this Website or which may be downloaded from this Website, including text, graphics and hyperlinks, are provided "as is" and "as available".

The information and material contained in this Website are believed to be accurate and complete at the time of their posting. Although Eagles Nest attempts to ensure that all information and material remain current and accurate, they are subject to change without notice and Eagles Nest does not warrant their accuracy, completeness and currency at all times.

In addition, Eagles Nest Golf Club does not warrant the accuracy, adequacy or completeness of software algorithms and expressly disclaims liability for errors or omissions in any software algorithms.

No warranty of any kind, implied, express or statutory, including but not limited to warranties as to non-infringement of intellectual property rights or third party rights, title, latent defects, uninterrupted service, merchantability, fitness for a particular purpose and freedom from computer viruses, is given in conjunction with the information, materials and software algorithms.

EXCLUSION OF LIABILITY

In no event will Eagles Nest be liable for any damages, including without limitation, direct or indirect, special, incidental, moral or consequential damages, loss of profits, opportunities or information or for expenses arising in connection with this Website, any software algorithms available on this Website, nor with any hyperlinked website or for the use of or the inability to use such material, software algorithms or hyperlinked website by interruption, defect, delay in operation or transmission, computer virus or line or system failure, even if Eagles Nest is advised of the possibility of such damages, losses or expenses. Software algorithms made available and hyperlinks to other Internet resources are at your own risk. The content, accuracy, opinions expressed, and other links provided by these software algorithms and resources are not investigated, verified, monitored, or endorsed by Eagles Nest Golf Club.

LINKS TO THIRD PARTY WEBSITES

Eagles Nest does not control any third party website and is therefore not responsible for the content of any linked website or any link contained in a linked website. Eagles Nest provides such links only as a convenience to you and the inclusion of any link does not imply endorsement, investigation or verification by Eagles Nest of the linked website or any information contained in it.

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Contact

Eagles Nest Golf Club
10,000 Dufferin Street
Maple ON L6A 1S3

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T 905.417.2300
F 905.417.0525

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